Description

Position Summary:

KSM is looking for a Proposal Project Manager to support the firm’s efforts in preparing high-quality proposals, including written responses to RFPs, oral presentations, and other documents and deliverables needed to pursue prospects. This role is designed for an early-career professional with exceptional writing, editing, and project management skills. Working within our marketing team, you will have the opportunity to collaborate with key stakeholders across the entire organization and help drive top-line revenue growth for the firm. 
 
Responsibilities:

• Coordinate our proposal process with the pursuit team, including compiling, writing, editing, and formatting proposal content
• Schedule proposal kick-off and check-in meetings
• Ensure contributors and subject matter experts provide their content promptly in order to meet key deadlines for review and delivery
• Ensure quality control, including compliance with RFP requirements, accuracy of content, and grammatical precision
• Coordinate proposal completion and on-time delivery
• Organize, maintain, and update a content library for use in proposals
• Work with graphic designers to ensure that all deliverables are aesthetically appealing and brand compliant
• Conduct prospect research to support pursuit strategy and proposal development
• Monitor online RFP database (e.g., GovWin) for upcoming opportunities and provide a list of opportunities to pursuit leads for review and discussion
• Develop customized presentation materials to support the finalist/short-list stages
• Contribute to continual refinement of the proposal process
• Assist in other marketing and sales support tasks as needed 

Requirements

• Bachelor's degree in relevant field, such as journalism, communications, marketing, or English
• 1-3 years of experience in a writing-intensive role (professional services environment preferred)
• Exceptional writing, editing, and proofreading skills
• Excellent verbal and written communication skills
• Strong attention to detail and follow-up skills
• Excellent project management experience with the ability to juggle multiple projects at a time
• Ability to work in a demanding, deadline-driven environment
• Flexibility and adaptability
• Forward-thinking and open to leveraging digital and AI tools (e.g., ChatGPT) to enhance efficiency and quality
• Familiarity with proposal software and design tools (e.g., Adobe InDesign, Adobe Photoshop) a plus
• Familiarity with Associated Press (AP) style preferred
• Ability to work extended hours as needed 

**Would like submission of at least three writing samples with application**